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The workplace is no longer a physical structure; it is a vast ecosystem where people work from home, in the office, and on the go. If your company is embracing hybrid work for your employees, it’s important to make sure their home office feels like an extension of your headquarters. 

Video conferencing becomes the glue that holds teams together as they move back and forth between the office and their homes.  

How Can You Make Working Remotely the Best Possible Collaboration Experience for Your Employees? 

Every workstyle needs to be supported when preparing for remote work with a combination of software and collaboration tools. No matter where they are joining from, the remote workforce requires access to collaboration tools that reduce interruptions and offer features to make everyone in the meeting feel like an active participant. 

Use the strategies in this guide to enhance the working environment for your remote workforce, including communicators, concentrators, and collaborators. 

First: Look at the Top Challenges of Remote Work 

Personal Challenges: 

  • More distractions 
  • Employees typically work more hours 
  • Feelings of isolation 

Collaboration Challenges 

  • Less participation in meetings 
  • Harder to collaborate on different projects 
  • Difficulty connecting with colleagues 

It’s critical that remote employees feel like their interactions are natural and authentic, just like they would if they were meeting in person, as they become immersed in remote work. When they feel at ease joining via video, people are happier, feel less alone, are more engaged, and are more productive. 

Each remote worker is in a unique environment and goes through various ups and downs in their daily and weekly routine. Some workers might have a dedicated home office, which enables them to work in a setting with few interruptions. Others might be commuting between their living room, kitchen, and bedroom to work. In the same way that spaces can vary, so can potential annoyances, such as pets, children, and roommates, as well as landscaping and construction work. It can be difficult to gauge a person’s level of comfort with video meetings, whatever the situation may be. 

Your collaboration solution must ensure that everyone feels welcome and included if it is to successfully meet this challenge. Video communication is a key component of the hybrid workplace. Building strong relationships and trust can be facilitated by virtually interacting with your coworkers while grinning and having fun together. Try doing a couple of hours of the workday over a video call so that people can joke around and discuss frustrations the same way they would if they were in person. 

Then, Look For Solutions and Devices with the Following Capabilities 

Virtual and Blurred Backgrounds 

Everyone deserves privacy. Whether they’re physically at work or not. Virtual or blurred backgrounds eliminate worries about in-progress redecorating or morning messes from the kids. 

Noise Removal 

Speaking of kids—with a proper video conferencing device, workers should feel confident that common household interruptions won’t disrupt the rest of the team when on collaboration calls from their phones, laptop, etc. 

Built-In Video Processing 

Many solutions use your laptop to process video meetings. This may result in issues like freezing, overheating, or crashing. Invest in devices that have built-in video processing for the best meeting experience. 

High-Quality Video and Audio 

For workers who spend a lot of time in meetings, home office equipment is a necessity. High-definition video and audio can be provided in place of the low-angle laptop view, enabling more natural face-to-face collaboration and reducing day-long fatigue.  

Digital Whiteboarding and Content Annotation 

Teams must brainstorm, iterate, and collaborate on content and whiteboards simultaneously, whether they are working in-person or remotely. 

Consistent User Experience 

It’s important to have a consistent experience, whether working remotely or in an office, to reduce conflict between teams. 

What Can You Do to Help Your Remote and Hybrid Workforce Work Smarter And Collaborate Better? 


You can reimagine collaboration with Webex and devices for every remote and hybrid workstyle. You can enhance communication and collaboration while removing distractions to ensure everyone is included, using tools like headsets, webcams, and all-in-one collaboration displays.  

Remember: It’s not just about finishing the work. 

It’s about working more efficiently and encouraging a fresh form of teamwork where creative ideas can flourish regardless of where your teams are located. 

For video conferencing, file sharing, messaging, and other collaborative tasks, Cisco Webex offers an intuitive user experience. Cisco Webex Teams offers: 

  • Seamless connectivity: Collaborate from your desktop, your phone, or on a Cisco Webex Board. Your conversation travels with you. 
  • An intuitive interface: Start meetings with a simple tap. 
  • Simple file sharing: Files are organized, easy to find, and searchable. 
  • Interactive whiteboarding: Make a quick sketch to explain an idea and share it easily within your chat. 
  • Robust security: It is important for organizations that discuss sensitive information to keep those discussions secure. Ensure privacy with Webex Teams’ end-to-end encryption, secure searching, and moderation controls. 

At IP Consulting, we know the value of efficient, cost-effective collaborative solutions. With our in-depth knowledge and expert engineers, we’ll connect you with a solution tailored to your organization and ensure a smooth implementation and adoption. Get in touch with us today to streamline your business.